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Visio

Published on January 9, 2023 by David Parker

Pushing Data Visualizer in Visio beyond its limits

My last post was about some of the lessons learnt when trying to push Data Visualizer to its limits, but this one has some ways of overcoming these limitations. The main lesson learnt is that DV binds the shapes within the DV container shape, CFF Data Visualizer, and controls some of the ShapeSheet cells that are normally available for customization. The label of the connector is bound to the respective column in the Excel table, and that, combined with the ability to modify the Dynamic connector master shape provides a way of overcoming some of the limitations discovered.

So, given that we want to use DV, and we need to have multiple flows between the same shapes, then they cannot be separate connectors. We need to combine multiple flows onto the same connector, and then find a way to selectively display different flows somehow by controlling the visibility of the connectors. However, we cannot make them invisible because they will be deleted by DV, so we need to control their transparency instead. We can do this by interpreting the label somehow, and we are going to modify the Dynamic connector to react to the text of the label, and we can also change the colour and line pattern too.

The following screenshots show the Excel table with the multiple flows between the same shapes concatenated with pipe characters, and the diagram created by Data Visualizer when this table is imported into a custom template using Data \ Create from Data \ Create:

[Read more…] about Pushing Data Visualizer in Visio beyond its limits

Filed Under: Connectors, Data Visualizer, Shape Data, Shape Reports, ShapeSheet Formulas, Uncategorized, Visio Plan 2 Tagged With: Connectors, Data Visualizer, ShapeSheet Functions

Published on January 3, 2023 by David Parker

Pushing Data Visualizer in Visio to the limits!

Regular readers of my blog will know that I like to use the Data Visualizer (DV) in Visio Plan 2, but I recently tried to help a user who really decided to push it to the limits. In this scenario, there were multiple connections, but with different labels, being created between the same flowchart shapes, and the plea was how to make it work! Well, I experimented with this, and found that DV does not really work well in this way, and then proposed an alternative approach, which I will explain in this article.

First, I will show how it fails by setting up an Excel table that does contains multiple connections, but fails to update the labels consistently.

Excel Table with Multiple Links
[Read more…] about Pushing Data Visualizer in Visio to the limits!

Filed Under: Connectors, Data Visualizer, External Data, Layers, Shape Data, Shape Reports, ShapeSheet Formulas, Visio Plan 2 Tagged With: Data Visualizer, Visio

Published on December 1, 2022 by David Parker

Teams Tuesday Podcast Recording about Visio

I am delighted to share the link to my recent demonstration and conversation with fellow MVP Peter Ward about Visio in Teams. We discussed more than just Visio … and I look a bit like Max Headroom!

[Read more…] about Teams Tuesday Podcast Recording about Visio

Filed Under: Data Visualizer, Diagram Types, MVP, Office 365, PowerBI, Shape Design, SharePoint Online, Teams, Visio Tagged With: SharePoint, Teams, Visio, Visio for M365, Visio for the Web, Visio Online

Published on October 18, 2022 by David Parker

Editing Visio Layer Colours with LayerManager

Desktop Visio has a tremendous ability to assign shapes to none, one or more layers, and the efficient use of them can make a drawing so powerful by toggling layers visibility or locking certain layers whilst working on other layers. The same drawing can be used, displayed or printed for many different purposes just by changing the layer settings. Visio layers can also have a color assigned, and its transparency, without affecting the original colors, so layers can be quickly set to grayscale, for example, to make other layers more visible, and bring attention to them. My LayerManager add-in for Visio has become quite a popular aid to working with layers, and now I have added layer color editing and multiple selection capabilities to the Page Layers tab!

  • Select multiple layers
  • Edit the layer colour
  • Layers colour changed
[Read more…] about Editing Visio Layer Colours with LayerManager

Filed Under: LayerManager, Layers, Visio for Desktop Tagged With: LayerManager, Layers, Visio

Published on September 28, 2022 by David Parker

Setting Theme defaults in Visio

I was recently asked how to change the default font size and line weight in Visio, and then saw then many others are asking the same sort of question. I found one reasonable answer suggesting that you should create a new document from your required template, then edit the Styles to suit, and then save as a new personal template. Well, I am not sure I like that answer because it means you must create a duplicate template for each one you use. So, I decided to see if I could find a better way…

Firstly, it is important to know that these default settings are not editable for the whole Visio application, because they are stored in each document, under the Styles collection. You can view the Styles in a document using the Drawing Explorer window that can be opened from the Developer tab.

Select Define Styles in the Drawing Explorer window
[Read more…] about Setting Theme defaults in Visio

Filed Under: ShapeSheet Formulas, Styles, Themes, Visio Tagged With: ShapeSheet, Styles, Visio

Published on August 30, 2022 by David Parker

Visio Shape Report Converter Excel add-in available

I am delighted to announce that I have just had my first Excel add-in accepted in the Office Add-ins Store! It is called Shape Report Converter because all it does is convert a Shape Report converted from Visio for Desktop to a modern Excel table with one click!

It isn’t a complicated add-in, and it doesn’t do anything that you can’t do manually, but it does save time, and ensures consistency … and it is free!

[Read more…] about Visio Shape Report Converter Excel add-in available

Filed Under: Excel, Products, Shape Data, Shape Report Converter, Shape Reports, Visio Tagged With: Excel, Shape Reports, Visio

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Recent posts

  • Fixing dimensions of 2D shapes
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