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ShapeSheet Formulas

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Using the CALLTHIS function in Visio

Visio was the first non-Microsoft application to include VBA within it back in the mid-nineties. All of the desktop Microsoft Office applications currently include VBA, although Microsoft have been rumoured to want to replace it for many years, and now there is an alternative scripting option becoming available that is suitable for the web too.

Visio was acquired by Microsoft in 2000, and there are still many scenarios when it is useful to have VBA procedures available in Visio for the Desktop. These procedures can be created using the recorder, and then edited, or just created manually. Every Visio document can contain a VBA project, but it must be saved with the .vsdm extension for documents, .vssm extension for stencils, or .vstm extension for templates. The last letter, m, informs Windows that this file could contain macros, as opposed to the normal last letter x, which cannot. Even with this extension, users, or their IT department, may not enable the macros in Visio documents.

The CALLTHIS function in Visio can be used to run a procedure (sub-function) in a Visio Visual Basic document and pass through a reference to the shape that the function is called from. The Microsoft Docs provide an explanation of this useful technique, and it does describe some examples, but it does not show the VBA code that these examples need, nor does it show them working. It also does not make it clear that these procedures do not need to be in the Visio diagram document, but can be in a stencil that is open in the active Visio session. This is important because it means that VBA code can be centralised and distributed for use use on many other documents.

  • Using CALLTHIS with code in a document
  • Using CALLTHIS with code in a stencil
  • The VBA code behind
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Referencing Visio Shapes

Every Visio shape must have a unique name in the collection that it belongs to, and to ensure this, Visio automatically one using the master name or just “Sheet”, if not an instance of a master, followed by a period (“.”) and the ID. However, a user can rename a shape, and Visio will then also update the universal name (NameU) to be the same as the Name. If a user chooses to re-name a shape a second time, then thee universal name is not updated … it remains as the original name.

To demonstrate this I drew a rectangle, then named, and re-named it:

  • Shape is automatically named
  • The Name and NameU are the same
  • The Name and NameU are initially the same
  • The Name U remains unchnaged when Name changed again
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Play Backgammon with Visio

Still in lockdown on holiday, so I thought I would create a version of backgammon that can be played with Visio for the web. This was inspired by my original Visio tutor, the late David Edson, who created a Visio backgammon document which included macros. Macros are not available in Visio for the web, so I have created one where the dice can be shaken, the doubling cube changed, and the pieces reset, using nothing but ShapeSheet formulas.

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Play Checkers with Visio in Teams

[Update : a new version of this file allows Visio for M365 users to edit/play with see Making Custom Shapes for Visio for M365]

We are all spending more time in Teams or SharePoint nowadays, but not everyone knows that Visio documents can now be shared and collaborated with, and even set as a Teams tab. I was trying to think of a suitable demonstration of the co-working and collaboration possibilities, and came up with a reworking of an earlier post about playing checkers with Visio. Since this previous document was made before Visio for the web, I made some enhancements that work just as well with Visio for desktop and Visio for the web. This article explains a few ShapeSheet customisations that can be developed in Visio for the desktop, but can then be used in Visio for the web. Notice how each player can see which piece was moved by their opponent because their initials are displayed, and this is expanded to the full name if the mouse cursor is hovered over them.

Two players co-working in Visio for the web
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Bi-directional Labels on Off-Page Grid References

I have previously written about using off-page references and labelled page grids in Visio, see A Page Grid with Labels and Page Grids and Off Page References, however a reader pointed out that the label on the Off-Page Reference shape is duplicated on both ends. This is not always ideal, however it is all I could do using just ShapeSheet formulas alone. So, in this article, I show how a VBA macro can enhance the reciprocal labels on the twin Off-Page Reference shapes, and they automatically update if either end is moved between grids. This is especially useful in electrical wiring diagrams, but the principal can be adapted for other purposes.

  • Follow Link to Second Page-C7
  • Follow to Third Page-D1
  • Follow Link to First Page-A4
  • Follow Link to First Page-C3
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Maximum Size of a Visio Page and Text block

I needed to check the maximum size of Visio pages for a current project of mine, so I devised a simple test with a diamond shape with its vertices pinned automatically to the edge of the Visio page, with text fields inserted in the center. I started with a standard A0 Landscape page, then multiplied the page width and height using the Page Setup dialog…

  • A Metric A0 page
  • A0 width and height x 10
  • A0 width and height x 100
  • A0 width and height x 50
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