Judging by the number of downloads of my free Visio and Power BI GuIde, there is an increasing recognition of this great feature. I recently started to prepare an example for someone, but found that their sample Visio document has just over the 1,000 shape limit, so what can you do about that? The answer is to modify the master shapes so only the top level of the group has a # symbol at the start. This ensures that only the shapes on these layers are counted. In this particular example the count of shapes was reduced from 1,084 to 278 … well within the limit!
So, how is this done? Well, this can be done manually by editing each master shape. In this following example the shape count is reduced from 6 to 1 using this method, and there are 45 instances of this master shape on the page. so that makes 45*5=225 less shapes just by editing this one master.
Annoyingly, the Layer Properties dialog in the master shape edit window behaves oddly, and it is often necessary to close the master edit window and re-open it again to check that the intended structure is correct. This can involve editing the layer of the sub-shapes back to their original layer because they get accidently added to the new # layer. In the above example the group and the 5 sub-shapes were originally of the “Application Component” layer, so I added a “#Application Component” layer to which only the top level group shape is assigned to.
I made these edits, and the other 10 similar masters, in the Document Stencil of the document, and ensure that the Match master by name on drop property is ticked. This can be laborious work, but fortunately my LayerManager addin has a utility to do this (actually I had to make a small bug fix because the layer in this particular master has Name = “Application Component” but it’s NameU = “Physical Application Component“).
I have written more about this topic in another post : https://bvisual.net/2021/09/19/fixing-the-sub-shape-layer-assignments-of-visio-shapes/
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